To the photographers, wedding planners, site coordinators, caterers & cake bakers out there – this week on Flirty Fleurs we have assembled a series of tips to help us strengthen our working relationships with you. We contacted numerous florists across the country and asked them for their input to create this collaborative post – we asked them to tell us what would they say to another vendor if given the chance.
This is what they have to say for caterers and cake bakers::
Tips for Caterers:
• At the end of the evening when it’s time to break down it is really helpful if a couple of tables are completely cleared off so we can collect and organize our things and complete the cleanup in a timely fashion.
• Please do not ask for “leftover” flowers to create a centerpiece.
• Don’t take for granted that the florist has “extra” flowers for your passed trays and garnishes. If you know you’d like floral accents for an event you should contact the florist (or make it clear to the client that you will need garnish flowers so they can contact the florist) AND understand that someone has to pay for them. You’re probably not giving out free food and the flowers aren’t free either.
• Check with the florist before bringing in your own flowers. Many times we’ve had caterers bring in their own flowers and they do not match the look or feel of the arrangements we’ve designed for the wedding. Most event florists will ask their clients if they would like flowers for a buffet table or a striking piece for a bar. But, if the client did not order anything for catering tables, and the caterer would like flowers for it; the florist can provide flowers that match the look and feel of the event. If they don’t match, it compromises our professional reputation.
• Please communicate with your banquet captain and staff about whether the centerpieces are available for giveaway at the end of the evening. Oftentimes, centerpieces are designed in rental vases or containers and can’t be given away.
Tips for Cake Bakers:
• We always discuss with the client if and how they would like the flowers placed on their cake. It’s nice if the cake designer also asks about floral design for the cake. We have bakers who like to put the flowers on themselves, and we have bakers who don’t want to touch the flowers. Either way is fine, as long as the design specs are detailed in advance. But if we’re rushed at a setup, we’re always grateful if you’d place the flowers on the cake for us. Working together and looking out for each other in this industry is a great feeling.
• If the cake is being delivered much later in the day than the flowers, we can leave the flowers for you. Waiting around for an hour+ for the cake is a poor use of our time. Thanks for being willing to decorate for us. Likewise, we’re happy to do the same for you—it’s a waste of your time to wait around too. If the cake will get there first, we’re happy to take care of flowers.
• Please do not ask for “leftover” flowers for the cake. Please consult with the bride/planner/florist in advance if flowers will be required for the cake.
• If you have a specific creative vision for the topper or other flowers, please share the details of the cake. I want to do your cake justice!
We invite equally useful feedback from caterers & cake bakers, what can we do to help you?