Q&A :: Charging for Deliveries & Installations

The Question:

How do you calculate out your fee for deliveries & installations? What is a reasonable fee for these services?
-Lynda

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The Answers:

I charge 15% of the subtotal for delivery. There is a separate line charge if I have someone helping me, and another 5% to come back to strike, if I have am required to stay to “flip” the ceremony, or if there are multiple delivery locations. If I am traveling outside my typical area, I would also charge a separate mileage fee.
Blair of Sweet Blossoms, Maryland

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I think of how many will be needed to setup and strike the event, how many hours the event will take, what vehicle will I need, gas, parking and then I add a little more because we always spend more time than venue/planner/client tells us on delivery times and that’s what we charge.
Alex of Exquisite Designs, Illinois

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We are a new Wedding and Event floral company, in our 2nd year and I had the same quandary. We are located in Lancaster, PA. Not a big city, but a very spread out area with lots of barn type and Winery venues I solved delivery charge by doing the following for each Bride:

Use Google Maps to determine the Following:

Calculate the mileage to the ceremony location.
Calculate the mileage from the ceremony location to the reception venue if different.
We also add 5 miles for driving around Winey or barn location because they are spread out.
Calculate the mileage from venue back to shop.
Calculate driving time.

Add all the numbers together and use this number as your base for all other charges.

We Charge:

$1.00 per mile
$40.00 an hour for driving time.
The wage of the delivery people.

Example:

Mileage to ceremony location is 10 miles or $10.00.

Mileage From ceremony to reception barn is 10 miles or $10.00.

Mileage around barn venue 5 miles or $5.00.

Mileage back to shop is 30 miles or $20.00.

Driving time 2 hours $80.00

Plus 45 minutes for delivery of items. There is always time involved “the Bouts go here and the Bouquets go there and put the arrangements here”.

Driver who is also manpower for carrying arrangements $15 an hour
Helper $12 an hour.

$94.50 total for 2 hours and 45 minutes for staff.

Total $10.00 + $10.00 + $5.00 + 20.00 + $80.00 + $94.50 = $219.50 to Deliver.

For set up we do the above plus we made up standard charges:

Placing arrangement $2.00 each

Aisle Decorations $2.00 each

Arbors $50

etc……………

As we have become acquainted with repeat venues we sometimes adjust to lower costs.

Wedding Flowers By Cyndi, Pennsylvania

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Do you have suggestions or advice for Lynda? Please leave us a comment! 🙂

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Do you have a question you’d like to ask for a Q&A session? Email it to me at: info@flirtyfleurs.com

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Comments

  1. Hi!
    I just wanted to share my past experience with Delivery/Setup fees.
    Being located in the Metro Detroit area and with competitor consideration, I’ve found it best to charge in an upfront, personalized and simple manner.

    Since every wedding is different, I first asses locations that will need to be served with both delivery and setup. Usually 15% to 20% based on overall event subtotal. Based on approx. 20 mile radius. I then would charge an additional fee for same night pickup of rental items, usually $50-$75.

    However, I would offer option for client to pickup all event items and return next business day only if the event is small and manageable for them.

    Another scenario would be if an event falls on a major holiday weekend or a Sunday. The percentage based on overall event subtotal could rise to 25%

    If we needed to keep a staff member on site to flip space or transfer items from one location to another, a minimum $100 fee would apply.
    Hope this helps!

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